Board Members

About the Hampton PTA Executive Board:

The president shall: 
  • preside at all meetings of this organization; 
  • perform such other duties as may be prescribed in these bylaws or assigned by the Hampton PTA; 
  • be an ex officio member of all committees except the nominating committee; and
  • coordinate the work of the officers and committees of this local PTA in order that the Purposes be promoted.

The vice-president shall:
  • act as aide to the president;
  • perform the duties of the president in the absence or inability of that officer to serve; and
  • perform other duties as assigned.

The secretary shall: 
  • record the minutes of meetings of this organization (including the Officers meetings, board meetings and PTA meeting); 
  • have a current copy of the bylaws; 
  • maintain a membership list; and
  • perform other duties as assigned.

The treasurer shall:
  • have custody of all funds of this organization; 
  • keep a full and accurate account of receipts and expenditures; 
  • make disbursements as authorized by the president, executive board, or association in accordance with the budget adopted by this organization; 
  • have expense reports signed by two persons if reimbursement is over $100, the treasurer and the president; 
  • present a financial statement at every meeting of the Hampton PTA and at other times when requested by the executive board; 
  • make a full report at the meeting at which new officers officially assume their duties (usually the annual meeting); 
  • be responsible for the maintenance of such books of account and record as conform to the requirements of Article V, Section 14 of the bylaws*; 
  • have the accounts examined annually or upon change of officer by an auditor or an auditing committee of not fewer than three members, who, satisfied that the treasurer’s annual report is correct, shall sign a statement of that fact at the end of the report; and
  • submit the books annually for an audit by an auditing committee selected by the executive board at least two weeks before the meeting at which new officers assume duties. 

The membership coordinator shall:
  • maintain membership list; 
  • distribute membership card; 
  • generate interest and coordinate yearly membership drive; 
  • perform other duties as assigned

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General committee chair responsibilities include:
  • Providing notice of all meetings to all committee members, including the PTA president;
  • Working closely with other committee chairs (possibly combining efforts) so duplication will be avoided and programs and projects will be strengthened by new ideas and manpower;
  • Preparing committee reports for board meetings; and
  • Seeking member and board approval before taking any action (including distribution of public notices).